When you discover an erroneous entry, it must be corrected.
Since it is not possible to change or delete a ledger entry in the
program, the only way to correct an error is to post one or more
corrective entries. You can do this in a general journal. Navision
has two functions that can help you correct erroneous entries made
while posting from a journal; the Reverse
function, and when applying customer or vendor ledger entries;
the Unapply function.
To Correct with General Journals:
Click General Ledger,
General Journals.
Fill in the first line of the journal with the corrective
information. Place a check mark in the Correction field (the field is not included
in the standard layout, but you can insert it with the Design
facilities).
Click Posting, Post to post the journal.
You can see the results of posting, as follows.
Click General Ledger,
Chart of Accounts.
On the line with the relevant account number, click the
AssistButton in the Net Change field.
Browse to the last entry on the account (or whichever entry is
relevant), and then click Navigate.
In the Navigate window,
click Show to view the G/L
entries.
On the menu bar, click Tools, Zoom to view all the fields on an
entry.
Browse to the bottom of the Zoom window and notice that the amount in
the Debit Amount or
Credit Amount field is
negative
The Debit Amount and
Credit Amount fields on the
ledger entries are updated differently, depending on whether the
entry is a normal or a corrective entry.
in the Net Change field.