You can give Windows users and groups a role in Navision.
Click Tools, Security, Roles and the Roles window appears.
Select the Navision role you want to modify and click Role, Windows Logins and the Windows Logins window for this role appears. This window lists all of the Windows users and groups that have already been given this role in Navision.
To add a Windows user or group to the list, select an empty row.
In the Login ID field, click the AssistButton and the Windows Logins window appears. This window contains a list of all the Windows users and groups that can log on to Navision.
Select the one you want to assign this Navision role to and click OK.
This user or group will now be added to the list shown in the Windows Logins window for this role.
In earlier versions of Navision, you could enter a Windows group in the Windows Login table and assign Navision roles to this group. Any user who is member of this group is assigned these permissions when they log on to the system and open this database.
However, in Navision 4.0, you must enter the Windows group in the Windows Login table and enter the Windows account for each individual user that is a member of that group. You do not need to assign any Navision roles to the individual users as long as the roles that the Windows group is assigned contain all the permissions that the users need.
In the SQL Server Option, the users Windows account must be entered in the Windows Login table before any SQL permissions can be assigned to that user in the SQL database.
Every time you make any changes to the Navision security system you must synchronize the security system with SQL Server.
To synchronize the security system, click Tools, Security, Synchronize. To synchronize the security system, you must have permission to access the Navision security system.
For more information about security in Navision, see the Installation and System Management manual for either Microsoft Business Solutions–Navision Database Server or the Microsoft Business Solutions–Navision SQL Server Option.
Creating Windows Logins
Modifying Permissions for Roles
Assigning Permissions to Multiple Objects
Limiting Roles to Specific Companies for a Login