In order to add new users to the system, they must be given either a database login or a Windows login. Creating a database login involves giving new users a user ID and assigning them one or more roles that possess the appropriate permissions. Users that have been given a database login must use database authentication to gain access to the database.
The Navision security system is initiated when you create the first login. The first login should therefore be for a superuser who is given the SUPER role in Navision. The superuser then owns and administers all access to this database from within Navision. Until you create a superuser, any user with access to the system can carry out any transactions they want to in a Navision database.
One of the first things that the superuser should do is create user IDs for the other people who will have access to the database and assign roles to these users. Permissions are allocated at company level in Navision.
Both the Database Login window and the process of creating a database login will be different depending on the version of Navision that you are using.
For more information about security in Navision, see the manual Installation and System Management for either Microsoft Business Solutions–Navision Database Server or the Microsoft Business Solutions–Navision SQL Server Option.
Creating Database Logins on Navision Database Server
Creating Database Logins on SQL Server