Use this batch job to post several sales orders at a time. This can be an advantage if you have a large number of sales orders that must be posted. You can select the orders to be posted by filling in the No. field. Before starting the batch job, you can specify that the orders be posted as shipped and/or invoiced.
If the order is partially shipped and/or invoiced at posting, you must fill in the Qty. to Ship and/or Qty. to Invoice fields on the order lines before starting the batch job.
It is important to enter all the necessary information on the sales orders before they are batch posted. Otherwise it is possible that they will not be posted. When the batch job is finished posting, a message shows how many of the sales orders have been posted (for example, 9 out of 10).
You can define which orders are included in the report by setting filters. You can set additional fields on the tab by clicking the Field field, then clicking the AssistButton that appears to the right. You can also determine how the batch job is processed by filling in the fields on the Options tab. Fill in the fields as follows:
No.: Enter the numbers of the sales orders to be posted. If the field is not filled in, all sales orders will be posted.
Status: Here you can specify the status of the sales orders that you want the batch job to post. If you leave the field blank, the batch job will post all sales orders. To see the existing status, click the Filter field, then click the AssistButton that appears to the right of the field.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Ship: Specify here whether the orders will be shipped when posted. If you place a check in the box, it will apply to all the orders that are posted.
Invoice: Specify here whether the orders will be invoiced when posted. If you place a check in the box, it will apply to all the orders that are posted.
Posting Date: Enter the date that the program will use as the document and/or posting date when you post if you place a checkmark in one or both of the following boxes.
If the posting date or document date on a document is blank, the date in this field is used even if you have not placed a checkmark in the relevant box.
Replace Posting Date: Place a check in the box if you want to replace the sales orders' posting date with the date entered in the field above.
Replace Document Date: Place a checkmark in the box if you want to replace the sales orders' document date with the date in the Posting Date field.
Calc. Inv. Discount: Place a checkmark in the box if you want the program to calculate the invoice discount amount on the sales orders before posting.
Click OK to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.