This batch job creates finance charge memos for customers with overdue amounts. (This includes both open entries where payment is overdue and closed entries where payment was late.) You must specify a document date to be used in the batch job.
The batch job uses information from the customer card to determine the relevant terms for the finance charge memo. The batch job uses the fin. charge terms code assigned to the customer to determine the following for the finance charge memo:
due date of the finance charge memo
interest rates
whether to include additional fees
whether to use any predefined text
how to calculate interest
whether to post interest and additional fees
The batch job calculates finance charges according to the method of interest calculation (Average Daily Balance or Balance Due), the interest rate, interest period, minimum amount and other conditions you define in the Finance Charge Terms table.
You can specify in the Interest Calculation field in the Finance Charge Terms table whether the program, when calculating interest, should include open entries, closed entries or all entries.
The batch job checks customer ledger entries to determine if any payments are overdue (or for closed entries, were overdue when paid by the customer). The program does this by adding the grace period (as defined in the relevant finance charge terms code) to the due date on the customer ledger entries to determine if any customer ledger entries are overdue. The batch job then inserts the overdue customer ledger entries in the finance charge memo lines and calculates finance charges on each line. You can see the finance charge that the batch job has calculated for each entry in the Amount field on the finance charge memo.
The batch job only inserts customer ledger entries that are in the currency represented by the currency code on the finance charge memo header. The batch job creates one finance charge memo per currency for which there is entries on which interest is calculated.
When you run the batch job, the information in the Grace Period field in the Finance Charge Terms table determines when first and subsequent finance charge memos will be suggested.
You can define what is included in the batch job by setting filters. You can set additional fields on the Customer and Cust. Ledger Entries tab by clicking the Field field and then clicking the AssistButton that appears to the right of the field. You can also determine how the batch job is executed by filling in the fields on the Options tabs. Fill in the fields as follows:
No.: Enter the numbers of the customers to be included in the batch job. To see the existing customers, click the Filter field, and then click the AssistButton that appears to the right of the field.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Document Type: Select the document type to be included in the batch job. To see the options, click the AssistButton that appears to the right of the field.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Posting Date: Enter the date that will appear as the posting date on the header of the finance charge memo created by the batch job.
Document Date: Enter a document date for the finance charge memo. This date is also used to determine the due date for the finance charge memo. The batch job uses the document date to determine which customer ledger entries to insert in the finance charge memo lines. If you use the Average Daily Balance method for interest calculation, the program uses this date to calculate finance charges on each overdue customer ledger entry.
Click the OK button to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.