Creating Special Orders

You can create a special order for a specific nonstock item to be shipped to a specific customer. Your vendor ships the item to your warehouse and you can then ship the item on to your customer either independently or together with other items on another order.

Before you can use this feature, you must first set up the customer, vendor and item cards necessary to the order.

To Create Special Orders:

  1. Create and fill in a sales order for the item. The Purchasing Code field is not shown in the standard layout. To insert this field, use the Show Column function.

  2. On the sales line, in the Purchasing Code field, click the AssistButton to see the Purchasing Codes window. Select a purchasing code that has a check mark in the Special Order field and click OK.

  3. You must now create a purchase order from a requisition worksheet. Open the Req. Worksheet window. Click Functions, Special Order, Get Sales Orders.

  4. In the Get Sales Orders window, enter the document number of the sales order in the Filter field. Click OK. The program creates a requisition worksheet line for the item. On the requisition worksheet line, select New in the Action Message field.

  5. In the Req. Worksheet window, click Functions, Carry Out Action Message. The Carry Out Action Msg. - Req. window appears, click OK. A message appears telling you that the purchase order(s) have been created. Click OK.


You can post the purchase order immediately or at a later date. When posting, you can only select Receive, because the linked sales order must be invoiced before you can invoice the purchase order.