Purchase Price Table

List of Fields in the Table

The program retrieves the direct unit cost from the Last Direct Unit Cost field on the item card, but you may also need to set up some individual purchase prices for items. You do this in the Purchase Prices window, which you find by clicking the Purchases button on the item card and then clicking Prices.

In the Purchase Prices window, you can specify the conditions for a special direct unit cost for a specific item when quotes, orders, invoices and credit memos are set up. For example, the conditions can require that you buy a certain quantity or that the invoice is in a particular currency. They can also contain a starting date and an ending date, between which the purchase price is valid, and they can contain a specific unit of measure code. You can also define a combination of the conditions under which the purchase price applies. You can set up several purchase prices for each item, but each must have a different set of conditions.

When you enter an item on an invoice, for example, the program automatically looks in the Purchase Price table to see whether it contains a purchase price for the item. If it does, the program checks whether the starting date has arrived and the ending date has not. If the conditions are met, the program will enter the purchase price in the Direct Unit Cost field on the invoice. If not, the program will check the last direct unit cost on the stockkeeping unit card and use that. If this does not exist, it will use the last direct unit cost on the item card.