List of Fields in the Table
The Vendor table is used to record all information on all your vendors.
A company's vendors can be roughly divided into 2 main groups:
Vendors who sell you items and raw materials
Other vendors and creditors
You can use the Vendor table to manage both groups. The Vendor table contains a card for each vendor, on which you enter basic information such as name, address and the kinds of discounts that are available. Each vendor must also have a number for identification purposes. When you enter the number in vendor number fields elsewhere in the program (on purchase quotes, for example), the program will automatically use the information associated with the number.
Before you can post to a vendor, you must set up a connection from the relevant vendor card to a balance sheet account in the chart of accounts. You must set up a connection to an income statement account. You do this with posting groups, which you must enter in the Gen. Bus. Posting Group and Vendor Posting Group fields. The posting groups are set up in the Gen. Business Posting Group and Vendor Posting Group tables.
After you set up the posting groups, you can enter them in the Posting Group field on vendor cards. Then when you post to a vendor account, corresponding entries will automatically be created in the associated G/L accounts. The general ledger will therefore always agree with the vendor's balance.
You can post to a vendor in an unlimited number of currencies. The resulting vendor ledger entries will show the currency of each entry.
The program can display the vendors in 2 different windows:
The Vendor Card window has a card for each vendor, which contains all the fields that have been selected. You can therefore see many fields for each vendor.
The Vendor List window displays all the vendors, with a line for each. Therefore, fewer fields are displayed for each vendor.