Batch Post Purchase Invoices Batch Job

Use this batch job to post several purchase invoices at a time. This can be an advantage if you have a large number of purchase invoices that must be posted. Before starting the batch job, you can choose which invoices will be posted.


It is important to enter all the necessary information on the purchase invoices before they are batch posted. Otherwise it is possible that they will not be posted. When the batch job is finished posting, a message shows how many of the purchase invoices have been posted (for example, 9 out of 10).

You can define which purchase invoices are included in the batch job by setting a filter on the invoice number. You can set additional fields on the tab by clicking the Field field, then clicking the AssistButton that appears to the right. You can also determine how the batch job is processed by filling in the fields on the Options tab. Fill in the fields as follows:

Purchase Invoice

No.: Enter the numbers of the purchase invoices to be posted. If the field is not filled in, all purchase invoices will be posted.

Status: Here you can specify the status of the purchase invoices that you want the batch job to post. If you leave the field blank, the batch job will post all purchase invoices. To see the existing statuses, click the Filter field, then click the AssistButton that appears to the right of the field.

Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.


Posting Date: Enter the date that the program will use as the document and/or posting date when you post if you place a check mark in one or both of the following boxes.

If the posting date or document date on a document is blank, the date in this field is used even if you have not placed a check mark in the relevant box.

Replace Posting Date: Place a check mark in the box if you want to replace the purchase invoices' posting date with the date entered in the field above.

Replace Document Date: Place a checkmark in the box if you want to replace the purchase invoices' document date with the date in the Posting Date field.

Calc. Inv. Discount: Place a checkmark in the box if you want the program to calculate the invoice discount amount on the purchase invoices before posting.

Click OK to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.