Entering Item Charges on a Separate Invoice

Item charges, such as freight, insurance or handling charges, can be entered into the program on a separate invoice or on the purchase document where the items that the item charge relates to are listed.

The following steps describe how to enter an item charge on a separate invoice. If you receive a separate invoice for freight, for example, and you want to link this item charge to the items that it relates to, follow these steps.

In order to enter an item charge you must first have set up item charge numbers.

To Enter Item Charges on a Separate Invoice:

  1. Open the Purchase Invoice window.

  2. To create a new purchase invoice, click the No. field and press F3.

  3. Fill in the fields in the window with relevant information about the vendor as described in Creating Purchase Invoices.

  4. In the Type field on one of the purchase lines, select Charge (Item).

  5. In the No. field, select an item charge number.

  6. In the Quantity field, enter the number of units of this item charge that you have been invoiced for.

    You can either enter a quantity of 1 and enter a direct unit cost of the item charge amount that was invoiced, or you can enter a quantity of the amount and enter a direct unit cost of 1. You can also enter a formula if this suits you better.

  7. In the Direct Unit Cost field, enter the cost of one unit of this item charge.

You are now ready to assign the item charge.

Related Topics

Setting Up Item Charge Numbers for Purchase Documents

Assignment of Item Charges to Purchase Documents

Assigning Item Charges to Purchase Documents

Entering Item Charges on the Original Purchase Document

Creating a Purchase Invoice