Entering Item Charges on the Original Purchase Document
Item charges, such as freight, handling charges or insurance,
can be entered into the program on a separate invoice or on the original purchase
document where the items that the item charges relate to are
listed. Item charges can be entered on orders, return orders,
invoices and credit memos.
The following steps describe how to enter an item charge on to
an existing purchase document that has not been posted as fully
invoiced. If you receive the purchased items and the invoice for
the item charge at the same time, or if the original purchase
document has not been posted in full yet, follow this
procedure.
The same procedure can be followed for credit memos and
invoices, but for simplicity only a purchase order is described in
detail.
In order to enter an item charge you must first have set up item
charge numbers.
To Enter Item Charges on the Original Purchase Document:
Browse to the order that this item charge relates to.
In the Type field, on the line, select
Charge (Item).
In the No. field, select an
item charge number.
In the Quantity field, enter
the number of units of this item charge that you have been invoiced
for.
You can either enter a quantity of 1 and enter a direct unit cost of the item
charge amount that was invoiced, or you can enter a quantity of the
amount and enter a direct unit cost of 1. You can also enter a formula if this
suits you better.
In the Direct Unit Cost
field, enter the cost of one unit of this item charge.
Purchase Order
window.