Posting Purchase Orders

When you post, you must choose whether you want the order posted as received, invoiced, or both received and invoiced.

The order features are designed to handle both complete and partial receipt of items, and you can invoice either at the time of receipt or afterward. You can invoice orders only if they are received at the same time as the invoicing or if they have already been received.

To Post Purchase Orders:

  1. Browse to the order you want to post.

  2. Fill in the Vendor Invoice No. field.

  3. Click Posting.

  4. Select one of the following:


    Posts the order without printing a receipt or invoice.

    Post and Print

    Posts the order and prints a receipt (if you receive the order without invoicing it) or an invoice (if you invoice the order).

    After you have chosen whether or not to print the order, a window appears in which you must specify how you want to post it:

    Posting Option



    Posts the receipt of the items.


    Invoices items that have already been received.

    Receive and Invoice

    Invoices and posts a receipt of the items at the same time.

  5. Select a posting option, and then click OK.

To see the resulting entries, open the Posted Purchase Invoice window and click Navigate.or open the Posted Purchase Receipt window and click Navigate.


The program creates a purchase invoice with the next available invoice and an additional item entry, this time with the amount specified. The purchase order is deleted.

When you enter a job number in the Job No. field on a purchase line with an item, the program do not create an item entry, but only a job entry, when the document is posted.

Related Topics

Printing Test Reports before Posting Purchase Orders

Batch Posting Purchase Orders, Invoices and Credit Memos

Creating Purchase Orders Manually

Converting Purchase Quotes to Purchase Orders