This execution task is performed in the Production Journal window. The journal combines the functions of the separate consumption journal and output journals into one journal, which is accessed directly from a released production order. Its main purposes are to manually post the consumption of components, the quantity of end items produced, and the time spent in operations. The values are posted to ledger entries under the released production order: Consumption quantities are posted as negative item ledger entries, output quantities are posted as positive ledger entries, and times spent are posted as capacity ledger entries. Such posted values can also be viewed at the bottom of the journal as actual quantities.
Note: Because consumption data is handled together with output data, this journal offers an opportunity to display linked components and operations in a logical process structure: Components indented under their respective operation. This requires that you use routing link codes (see Create Routing Links). Note: Components without routing link codes are listed first in the journal.
To Register Consumption and Output
From a released production order line which is ready for registration, click Line, Production Journal.
The Production Journal window opens showing journal lines for the production order line according to the Prod. Order Component and Prod. Order Routing windows. (These again originate from the production BOM and routing assigned to the item that is being produced (see Create a Production BOM and Create a Routing).
In the Posting Date field at the top of the journal, you can enter a posting date that should apply to all lines. The work date is entered by default. The field is meant as a quick way to align posting dates on all lines – if relevant. Note: Posting date entered on individual lines will override this field.
In the Flushing Method Filter field at the top of the journal, you can select to also view consumption and output that is posted automatically (flushed) according to the flushing methods defined for the item and resource respectively.
On each type of line in the journal, only the relevant fields are shown – the rest are blank and write-protected.
When the journal is opened, it is preset with the quantities to be posted. If nothing is posted so far, all quantity fields will show by default the expected quantities carried from the production order. If partial postings have been made, the quantity fields on the lines will show the remaining quantities. The quantities and times already posted for the order are displayed at the bottom of the journal as actual entries.
Concerning the quantities in the Output Quantity field, you have the option to set up which values to preset when the journal is first opened. This is done from the Manufacturing Setup window, General tab, in the Preset Output Quantity field.
Proceed to enter the relevant quantities in the editable fields – consumption and/or output.
Note: Beware that only the output quantity on the last journal line of entry type Output will adjust the inventory level when posting the journal. So be careful not to post the journal, with the expected output quantity preset on the last output line, until all end items are actually produced.
Place a check mark in the Finished field of output lines to indicate that the operation is finished. This field "communicates" with the Routing Status field on a production order routing line.
Press F11 (or click Posting, Post) to register the quantities you have entered and then close the journal.
If values remain to be posted, the journal will contain these remaining values next time it is opened and the posted values are shown as actual values in the bottom of the journal.
Note: If an item being consumed is blocked, the journal will not post consumption quantities for that item. If a machine or work center is blocked, the journal will not post output quantities or process times for the output line in question
Warning: If you close the journal without posting, the changes will be lost. Therefore, the system displays a request message allowing you to stay in the journal if you close it by mistake.