This batch job posts the Amt. to Recognize in the Job Ledger Entry table to the corresponding general ledger accounts. After finishing the batch job, the Amt. Recognized field in the Job Ledger Entry table is filled with the posted amounts.
This requires that:
The Calculate Job Recognition batch job has been completed.
The option chosen in the Recognition Method field on the job card permits you to perform the deactivation of job ledger entries. In the recognition method on the job card, there are two possibilities: Percentage of Completion and Completed Contract. Completed Contract allows recognition only when the status is Completed. Percentage of Completion permits continuous deactivation.
There are two types of job ledger entries: Usage and Sale. The valuation of the job's usage is determined in the Job Usage Posting field. You can choose to post the job usage either as unit prices or as unit costs to the general ledger accounts. In the following examples, the job usage posting will be at unit cost.
This batch job posts the following in the general ledger:
1. Entry type Usage:
|
WIP Costs (Balance Sheet) |
Job Costs (Inc. Statement) |
|
|
|
Amount(Unit Cost) |
Amount(Unit Cost) |
2. Entry type Sales:
|
WIP Sales (Balance Sheet) |
Job Sales (Inc. Statement) |
|
|
Amount(Invoiced Price) |
|
Amount(Invoiced Price) |
The batch job also affects G/L accounts. It prints information about your choices on the Options tab Posting Method, Posting Date and Document No. All jobs included in this batch job are printed and totaled at the end of each job.
This batch job shows the contents of the following fields:
Entry No., Entry Type, No., Document No., Posting Date, Usage, Sales.
You can define what is included in the batch job by setting filters. You can set additional fields on the tab by clicking the Field field, then clicking the AssistButton that appears to the right. Fill in the fields as follows:
No.: Here you can specify the numbers of the jobs to be included in the batch job. To see the existing job numbers, click the Filter field, then click the AssistButton that appears to the right.
Entry Type: Here you can determine whether to post using usage or sale type entries to the general ledger accounts. If you leave the field blank, both kinds of entries will be posted.
Posting Date: You can select a certain posting date or a time span during which entries have been posted.
Posting Method: Here you can decide between posting per job ledger entry or per entire job. When you choose per job ledger entry you can keep track of each posting in the Job Ledger Entry table.
Posting Date: Enter the date on which the job recognition will be posted to the general ledger.
Document No.: In this field, you should enter a document number for the entire posting process. Later you will be able to track the posting with the help of the Navigate function.
Posting Description: This field contains as a default value the text: Posting%1 for Job Posting Group %2 . Upon posting the text, 1% ,will be replaced with the entry type and the text, 2%, will be replaced with the corresponding job post group. The contents can be modified.
Post: Place a check mark in this field if you want the program to post to the general ledger automatically. If you do not choose to post the Job Recognition to G/L, the batch job will only print a test report, and on the report will appear: Test Report (not Posted).
Click the Print button to print out the batch job. If you want to see the batch job on the screen before printing, click the Preview button. If you do not want to print the batch job now, click Cancel to close the window.
Click the up-arrow in the lower left-had corner to see the results of the filter you have defined for the table.