To avoid having to enter the same text, such as "Shipping Charge" or "Monthly Depreciation," again and again, you can enter the text in the Standard Text table and set up a code to identify it. Then, when you enter the code in the No. field on a line where the Type field is Blank (for example on an invoice), the program will enter the entire text in the description field. You can also enter a question mark followed by the code in a text field (such as the Description field in a general journal), and the entire text will be entered in the field.
For example, if you have set up the code TE for the text Travel Expenses and then enter:
?TE, followed by Enter,
the program will enter the following text: Travel Expenses.
If there is an extended text attached to the standard text, it will only be inserted if you enter the standard text code in the No. field on a line where the Type field is Blank.
Using the standard text feature helps you to ensure consistent wording.