This report shows a detail trial balance for selected G/L accounts. The report can be used at the close of an accounting period or fiscal year.
You can define which accounts are included in the report by setting filters. You can set additional fields on the tab by clicking the Field field, then clicking the AssistButton that appears to the right. You can also determine what is shown in the report by filling in the fields on the Options tab. Fill in the fields as follows:
No.: Enter the numbers of the G/L accounts to be included in the report. To see the existing account numbers, click the Filter field, then click the AssistButton that appears to the right.
Search Name: Enter the search names of the G/L accounts to be included in the report.
Income/Balance: Here you can choose whether the report will include Income Statement accounts or Balance Sheet accounts. To select one of the two options, click the Filter field, then click the AssistButton that appears to the right.
Debit/Credit: Here you can choose whether the report will include debit accounts, credit accounts, or both types according to their designation in the table. To select an account type, click the Filter field, then click the AssistButton that appears to the right.
Date Filter: Enter the period for which the G/L accounts will be shown. If the field is not filled in, the report will show all the company's accounts up to the latest posting.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Click the Sort button to determine the order in which accounts will appear.
New Page per G/L Acc.: Choose this option to print each G/L account on a separate page.
Exclude G/L Accs. That Have a Balance Only: A check mark in this field indicates that G/L accounts that have a balance, but do not have a net change in the period defined in the Date Filter field, will not be included in the report.
Include Closing Entries Within the Period: Here you can choose to include closing entries. This is an advantage if the report covers an entire fiscal year. (Closing entries are listed on a fictitious date between the last day of one fiscal year and the first day of the next one; they have a C before the date, for example C123194.) If you do not place a check mark here, no closing entries will be shown.
Include Reversed Entries: Click to insert a check mark in the check box if you want to include reversed entries in the report.
Print Corrections Only: Click to insert a check mark in the check box, if you want the report to show only the entries that have been reversed and their matching correcting entries.
Click the Print button to print out the report. If you want to see the report on the screen before printing, click the Preview button. If you do not want to print the report now, click Cancel to close the window.