If consolidation takes place in another database than the one where you have your company's information, than you must export consolidation data from your company to a file. Each company must be exported separately. The program contains a batch job for this purpose.
On the menu bar, click File, Database, Open. Select the database that contains the company to be exported, and then click OK.
In the selected company, open the 
Export Consolidation batch job request form.
On the Options tab, fill in the fields to specify how the batch job will create the file. For Help about a specific field, click the field and press F1.
Click OK to start the export. When the export is finished, close the window.
Now you can send the file with the data for your company to the company where the consolidation will be performed.
Entering Basic Information for Consolidated Companies
Entering Consolidation Information on G/L Accounts
Testing Databases before Consolidating
Testing Files before Consolidating