This report shows detailed maintenance expenses for fixed assets. The report can show maintenance expenses for fixed assets for different time periods broken down by maintenance types and/or other categories (for example, fixed asset class).
You can define what is included in the report by setting filters. You can set additional fields on the Fixed Asset tab by clicking the Field field, then clicking the AssistButton that appears to the right. You can also determine what is shown in the report by filling in the fields on the tabs. Fill in the fields as follows:
No.: Enter the numbers of the fixed assets to be included in the report. To see the existing fixed asset numbers, click the Filter field, then click the AssistButton that appears to the right.
FA Class Code: Enter the fixed asset class codes that are assigned to the fixed assets to be included in the report. To see the existing fixed asset class codes, click the Filter field, then click the AssistButton that appears to the right.
FA Subclass Code: Enter the fixed asset subclass codes that are assigned to the fixed assets to be included in the report. To see the existing fixed asset subclass codes, click the Filter field, then click the AssistButton that appears to the right.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined.
Depreciation Book: Click the AssistButton and then click the depreciation book code for the depreciation book to be included in the report.
Date Selection: Click the AssistButton and then click one of the two date options that can be used in the report. You can choose between posting date and fixed asset posting date.
Starting Date: Enter the first date to be included in the report.
Ending Date: Enter the last date to be included in the report.
Amount Field 1, Amount Field 2, Amount Field 3: The report has three Amount fields that can show maintenance amounts broken down by different maintenance types. In each of these fields, click the AssistButton to see the maintenance types that you can choose from. Click the maintenance code for the maintenance type you want to include in the report.
In the field to the right of each Amount field, click the AssistButton and click one of the options: before Starting Date, Net Change or at Ending Date. (Net Change is the period between the starting and ending date). The option selected determines how the program calculates the maintenance amounts shown in the report.
Group Totals: The maintenance amounts shown in the report can be broken down into six different categories. Click the AssistButton and click one of the options if you want the report to group fixed assets and print totals using the category defined in this field. For example, maintenance expenses for fixed assets can be shown for each fixed asset class.
Print per Fixed Asset: Place a check in the box if you want the report to show amounts for each fixed asset.
Click the Print button to print out the report. If you want to see the report on the screen before printing, click the Preview button. If you do not want to print the report now, click Cancel to close the window.