You can use this batch job to help you index the value of the insurance coverage necessary for fixed assets. The value of fixed assets, which require insurance, is registered in the Insurance Coverage Ledger Entry table. When assets increase or decrease in value, the insurance coverage ledger entries need to be adjusted to reflect the actual value of fixed assets.
The batch job creates entries in the insurance journal based on the conditions you specify. You can then post the journal or adjust the entries before posting, if necessary.
You can define what is included in the batch job by setting filters. You can set additional fields on the Fixed Asset tab by clicking the Field field and then clicking the AssistButton that appears to the right of the field. You can also determine how the batch job is executed by filling in the fields on the Options tab. Fill in the fields as follows:
No.: Enter the numbers of the fixed assets to be included in the batch job. To see the existing fixed asset numbers, click the Filter field, then click the AssistButton that appears to the right.
FA Class Code: Enter the fixed asset class codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset class codes, click the Filter field, then click the AssistButton that appears to the right.
FA Subclass Code: Enter the fixed asset subclass codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset subclass codes, click the Filter field, then click the AssistButton that appears to the right.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined.
Index Figure: Enter an index figure. This is the figure the batch job uses to calculate the index amounts entered in the journal. For example, if an asset has increased in value by two percent, you should enter 102 in this field; if an asset has decreased in value by three percent, you should enter 97 in this field.
Posting Date: Enter the posting date to be used by the batch job. This date will appear in the Posting Date field on the insurance journal lines.
Document No.: Leave this field blank if you have set up a numbering series for the insurance journal batch in the No. Series table and the journal is empty. The batch job automatically fills in the resulting journal lines with the next available number in the series.
Posting Description: Enter a posting description that will appear on the resulting journal lines.
Click the OK button to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.