You can use this batch job to help you remove one or more fixed asset ledger entries from the FA Ledger Entries window. If you posted erroneous transaction(s) to one or more fixed assets, you can use this batch job to cancel the fixed asset ledger entries. The program uses the FA Posting Date to perform many calculations in the Fixed Assets application area. Erroneous fixed asset ledger entries must therefore be removed from the FA Ledger Entries window.
If you need to cancel entries for various fixed assets, you can access the batch job from the Depreciation Book Card window. From this window, click Functions, Cancel Entries. In the batch job request window that appears, you can specify the conditions to be used in the batch job.
If you only need to cancel entries for an individual fixed asset, you can use this function directly from the FA Ledger Entries window for that particular fixed asset. In the FA Ledger Entries window, highlight the entry or entries that you want to cancel and then click Functions, Cancel Entries.
The batch job transfers the fixed asset ledger entries that you want to cancel to a journal. If the fixed assets included in the batch job are integrated with the general ledger, the program transfers the entries to the FA G/L journal. Otherwise, the batch job transfers the entries to the FA journal. You can then post the journal or adjust the entries before posting, if necessary. The fixed asset ledger entries are then removed from the FA Ledger Entries window and are posted to the FA Error Ledger Entries window.
Canceling erroneous fixed asset ledger entries will make statistics windows and reports show accurate amounts for fixed assets.
You can define what is included in the batch job by setting filters. You can set additional fields on the Fixed Asset tab by clicking the Field field and then clicking the AssistButton that appears to the right of the field. You can also determine how the batch job is executed by filling in the fields on the Options tab. Fill in the fields as follows:
No.: Enter the numbers of the fixed assets to be included in the batch job. To see the existing fixed asset numbers, click the Filter field, then click the AssistButton that appears to the right.
FA Class Code: Enter the fixed asset class codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset class codes, click the Filter field, then click the AssistButton that appears to the right.
FA Subclass Code: Enter the fixed asset subclass codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset subclass codes, click the Filter field, then click the AssistButton that appears to the right.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined.
Cancel Book: Click the AssistButton and click the depreciation book code for the depreciation book to be used in the batch job.
Starting Date: Enter the first date to be included in the batch job. The batch job will copy all fixed asset ledger entries from this date to the Ending Date to the journal.
Ending Date: Enter the last date to be included in the batch job. The batch job will copy all fixed asset ledger entries from the Starting Date to this date to the journal.
Document No.: Leave this field blank if you have set up a numbering series for the fixed asset journal batch in the No. Series table and the journal is empty. The batch job automatically fills in the resulting journal lines with the next available number in the series.
Posting Description: Here you can enter text that will accompany the journal entries that result from the batch job.
Insert Bal. Account: Place a check in the box if you want the batch job to automatically insert balancing account(s) in the resulting journal. The batch job uses the accounts you defined in the FA Posting Group table.
Cancel: Place a check mark in the fields with the fixed asset transaction types whose fixed asset ledger entries you want to cancel. For example, if you want to cancel depreciation entries, place a check mark in the Depreciation field.
Click the OK button to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.