Purchase Invoice Field

The BizTalk Partner Setup Header Table

When you receive and accept a BizTalk purchase invoice, the program must know what to do with it. This field allows you to indicate, for this specific BizTalk partner, whether the program should create a new Navision purchase invoice or find and update the referenced Navision purchase order to reflect the information in the BizTalk purchase invoice.

To choose a method, click the AssistButton in the field and select either "Create New" or "Update Referenced."

· Create New

Select this option if no Navision purchase order exists for the inbound BizTalk purchase invoice. This will often be the case if you receive invoices covering services such as electricity, or if the order was placed through other information channels, such as phone or email. You can also select this option if you do not want to change the original Navision purchase order.

Note

If, on the other hand, a Navision purchase order is referenced in the inbound BizTalk purchase invoice, you will get a warning message. If the referenced BizTalk purchase order exists in Navision, the warning will notify you of this, but you can still create a new Navision purchase invoice. If the referenced BizTalk purchase order does not exist in Navision (if the vendor uses an internal reference or your phone number), the warning will notify you of this, and you can create a new Navision purchase invoice.

· Update Referenced

Select this option if a referenced purchase order exists in Navision. The program uses the inbound BizTalk purchase invoice to update the existing Navision purchase order. In order to find the relevant Navision purchase order, you must reference it in the inbound BizTalk purchase invoice. If this is not the case, it will still be possible to accept the inbound BizTalk purchase invoice, but the program will create it as a new purchase invoice in Navision.

Note

A referenced document is the Navision document that precedes the document in question. For example, a Navision purchase invoice will most likely have a preceding Navision purchase order, and this purchase order is the referenced document for the purchase invoice.