Microsoft Dynamics NAV 2009 provides options for limiting and monitoring user access to the database. You can find detailed discussions of these options in "Installation and System Management: SQL Server Option for the C/SIDE Client" (w1w1isql.pdf). This manual, which is available from the Microsoft Dynamics NAV 5.0 Developer and Installation Guides page in the Microsoft Download Center, was created for Microsoft Dynamics NAV 5.0 but is still relevant for background information on many security processes and concepts.
Security Customization Options
Use the following options to limit user access beyond the permission level:
Limiting Access to Specific Database Entries
You can specify that each individual user or group can only access specific entries in the database. For example, you can limit access to the entries that relate to a specific department or project. This level of access control is known as record level security. For information on implementing record level security, see "Applying Security Filters" in w1w1isql.pdf.
Time-Limited Passwords
Passwords in Microsoft Dynamics NAV do not have time limits, but you can put time limits on user IDs.
If you have the required permissions, then you can delete a user ID from the system or cancel all permissions. If deleting a user ID is too drastic a step to take, then you can specify a limited time period during which a particular user ID is allowed to post in the system. You set up this limitation in the User Setup window. For more information, see Setting Up Users.
Registering User Time
You can specify that you want Microsoft Dynamics NAV to register the amount of time that each user works with a company in the database. To see the time use that has been registered, in the Classic client, click General Ledger. Click Setup, click Users, and then click User Time Registers.
To register user time, use the User Setup window. In the Classic client, click Administration, and then click Application Setup. Click Users, and then click User Setup.
To see the time use that has been registered, in the Classic client, click General Ledger. Click Setup, click Users, and then click User Time Registers.
For more information, see "User Time Register" in w1w1isql.pdf.
Default and Fixed Printer Selections
You can specify which printer that each individual user can use. In the Classic client, click General Ledger, click Setup, and then click Printer Selections. For more information, see "Selecting a Printer" in w1w1isql.pdf.