You can give Windows users and groups a role in Microsoft Dynamics NAV.
Click Tools, Security, Roles and the Roles window appears.
Select the Microsoft Dynamics NAV role you want to modify and click Role, Windows Logins and the Windows Logins window for this role appears. This window lists all of the Windows users and groups that have already been given this role in Microsoft Dynamics NAV.
To add a Windows user or group to the list, select an empty row.
In the Login ID field, click the AssistButton and the Windows Logins window appears. This window contains a list of all the Windows users and groups that can log on to Microsoft Dynamics NAV.
Select the one you want to assign this Microsoft Dynamics NAV role to and click OK.
This user or group will now be added to the list shown in the Windows Logins window for this role.
In earlier versions of Microsoft Dynamics NAV, you could enter a Windows group in the Windows Login table and assign Microsoft Dynamics NAV roles to this group. Any user who is member of this group is assigned these permissions when they log on to the system and open this database.
However, in Microsoft Dynamics NAV, you must enter the Windows group in the Windows Login table and enter the Windows account for each individual user that is a member of that group. You do not need to assign any Microsoft Dynamics NAV roles to the individual users as long as the roles that the Windows group is assigned contain all the permissions that the users need.
In the SQL Server Option, the users Windows account must be entered in the Windows Login table before any SQL permissions can be assigned to that user in the SQL database.
Synchronization
Every time you make any changes to the Microsoft Dynamics NAV security system you must synchronize the security system with SQL Server.
To synchronize the security system, click Tools, Security, Synchronize. To synchronize the security system, you must have permission to access the Microsoft Dynamics NAV security system.
Modifying Permissions for Roles
Assigning Permissions to Multiple Objects
Limiting Roles to Specific Companies for a Login