This batch job can be used when you have sales return orders that have been received but not yet invoiced. The batch job gathers all the uninvoiced return receipts into one credit memo or multiple credit memos. You can also choose to have the credit memos posted automatically as part of the batch job. And you can choose whether or not the batch job calculates invoice discount.
The program finds all the sales headers in which the Combine Shipments field has been selected. For each of these, it finds the return receipt header (that is, the receipt created from the sales return order header). The associated return receipts lines are used to create lines on the sales credit memos that the batch job creates.
The batch job does not mark the return receipts that are retrieved and therefore creates new combined return receipts every time it is run. If you want to repeat the batch job, you must therefore remember that existing unposted credit memos must first be deleted.
You can define what is included in the batch job by setting filters. You can filter additional fields on the Sales Return Order tab by clicking the Field field, then clicking the AssistButton. You can also determine how the batch job is executed by filling in the fields on the Options tab. Fill in the fields as follows:
Sell-to Customer No.: If you want the batch job to combine return receipts for specific sell-to customers, enter the customer numbers here. To see the existing customers, click the Filter field, then click the AssistButton.
Bill-to Customer No.: If you want the batch job to combine return receipts for specific bill-to customers, enter the customer numbers here. To see the existing customers, click the Filter field, then click the AssistButton.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Posting Date: Enter the posting date (or interval) for the return receipts that are included in the batch job.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined for the table.
Posting Date: Enter the posting date for the credit memo(s) that the batch job creates. This field must be filled in.
Document Date: Enter the document date for the credit memo(s) that the batch job creates. This field must be filled in.
Calc. Inv. Discount: Insert a check mark in the check box to have invoice discounts calculated automatically. If there is a check mark in the Calc. Inv. Discount field in the Sales & Receivables Setup window, the invoice discount amount will always be calculated automatically.
Post Credit Memos: Insert a check mark in the check box to have the credit memos posted immediately.
Click the OK button to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.