This function may be useful if you return to your vendor several
items, which are covered by different purchase return orders.
When you ship the items, you post the relevant purchase return
orders as shipped, thus creating posted purchase return
shipments.
When you are ready to invoice these items, instead of invoicing
each purchase return order separately, you can create a purchase
credit memo and automatically copy the posted purchase return
shipment lines to this document. Then you can post the purchase
credit memo and conveniently invoice all the open purchase return
orders at once.
As an example, assume there are several purchase return orders
for the vendor, and they have been posted as shipped.
Insert a new header by pressing F3 and press Enter to
automatically assign the next number from the number series.
In the Buy-from Vendor No.
field, click the AssistButton and select the vendor who is
crediting you for the returned items.
In the Vendor Cr. Memo No.
field, enter the credit memo number from the credit memo you
received from the vendor.
Click Functions,
Get Return Shipment Lines. The
Get Return Shipment Lines
window appears, containing posted purchase return shipment
lines.
Select the return shipment line(s) that you want to include in
the credit memo:
To insert all lines, select all lines and click OK.
To insert specific lines, select the lines (hold down the
CTRL
key to select multiple, nonsequential lines and click OK.
If an incorrect return shipment
line was selected or you want to start over, you can simply delete
the lines on the credit memo and re-run theGet Return Shipment
Linesfunction.
To post the invoice, click Posting, Post.
Removing Shipped and Invoiced Return Orders
When return shipments are combined on a credit memo and posted,
a Posted Purchase Credit Memo is created for the invoiced line(s).
The Quantity Invoiced field on
the originating purchase return order is updated based on the
invoiced quantity.
When you invoice return shipments in this way, the orders from
which the return shipments were posted still exist, even if they
have been fully shipped and invoiced.
To Remove Open Return Orders:
Remove return orders individually using the Delete (F4) function.
Remove multiple return orders
using the Delete Invd Purch. Ret.
Orders batch job.
Purchase Credit Memo window.
and select the vendor who is
crediting you for the returned items.