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If you need to make a minor change to a document after it has been approved, rather than canceling the approval process, you can reopen the document, make the change, and then approve the document. However, if you need to make significant changes to a document, such as changing the item number or quantity, you must cancel the approval request process, make the change, and then resubmit the request for approval.
Open the relevant document.
Click Functions and select Reopen. The Document Status field reverts to Open.
Make the necessary changes in the document.
Click Functions and select Release.
When you reopen the source document, the Approval Entry Status remains Approved while you make the changes.
To see the document before you make the changes, select the document in the Approval Entries window, click Show and then select Document.
You can set up the program to send an e-mail notification to each approver, notifying them that the approval process for this document has been canceled.