Combining Receipts

If you want to invoice more than one receipt at a time, you can use the combined receipts feature.

Before you can create a combined receipt, more than one sales receipt for the same vendor in the same currency must be posted. In other words, you must have filled in two or more purchase orders and posted them as received (but not invoiced).

To Combine Receipts:

You can combine receipts on an invoice by using the Get Receipt Lines function.

  1. Open the Purchase Invoice window.

  2. Insert a new header by pressing F3 and press Enter to automatically assign the next number from the number series.

  3. In the Buy-from Vendor No. field, click the AssistButton and select the vendor who will receive the invoice for the received items.

  4. In the Vendor Invoice No. field, enter the invoice number from the original invoice that you have received from the vendor.

  5. Click Functions, Get Receipt Lines.

  6. Select the receipt line(s) that you want to include in the invoice:

If an incorrect receipt line was selected or you want to start over, you can simply delete the lines on the invoice and re-run the Get Receipt Lines function.

  1. To post the invoice, click Posting, Post.

Removing Received and Invoiced Orders

When receipts are combined on an invoice and posted, a Posted Purchase Invoice is created for the invoiced line(s). The Quantity Invoiced field on the originating Blanket Purchase Order and/or Purchase Order is updated based on the invoiced quantity.

When you invoice receipts in this way, the orders from which the receipts were posted still exist, even if they have been fully received and invoiced.

To Remove Open Purchase Orders:

Remove orders individually using the Delete (F4) function.

Remove multiple orders using the Delete Invoiced Purch. Orders batch job.

To Remove Open Blanket Purchase Orders:

Remove orders using the Delete Invd Blnkt Purch Orders batch job.

Related Topics

Combining Shipments

Combining Return Receipts

Combining Return Shipments

Processing Purchase Orders



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