When you use purchase invoices, you can register purchased items
in the program and update both your inventory and your payables at
the same time. You can also assign item charges to items on an
invoice or create a separate invoice for the item charge.
This task explains how to issue an invoice at the same time as
you receive the items, that is, when you have not set up a purchase
quote or order beforehand.
Before you can create a purchase invoice, you must set up a card for the vendor that has sent an
invoice and a card for the item or items received.
In the Buy-from Vendor No.
field, enter the number of the vendor.
In the Posting Date field,
enter the date that you want to appear on the posted entries.
In the Document Date field,
enter the date of the vendor’s original invoice. The program
calculates the invoice due date and the payment discount date from
this date.
In the Vendor Invoice No.
field, enter the invoice number from the original invoice that you
have received from the vendor.
On the first invoice line, in the Type field, select Item.
In the No. field, enter the
number of the item to be purchased.
In the Quantity field, enter
the quantity of items to be purchased.
Note
If the item is a bill of materials, you can
explode it on the lines. This means that the components will be
listed individually instead collectively in the BOM. To do this,
enter the item number of the BOM in the No. field and click Functions, Explode BOM.
Purchase Invoice
window.