Issuing Checks

The program supports electronic and manual check issuance. Both methods use the payment journal to issue checks to vendors. You can also use the program to void checks and view check ledger entries.

To Create Checks:

The process of creating checks suggests payments, creates ledger entries, and prints the checks. If you are creating manual checks, you would forgo the steps of printing the check.

1. Open the Payment Journals window, then click Payments, Suggest Vendor Payments.

2. 1. Use the Vendor tab to filter on selected vendors.

   2. On the Options tab, you must fill in the following fields at a minimum:

   • Last Payment Date -- the date through which payments due should be considered.

   • Posting Date -- the date to be used on the checks and payment journal.

   • Starting Document No. -- the first check number to be used.

   • Bal. Account Type -- select Bank Account.

   • Bal. Account No. -- select the bank account on which the checks should be drawn.

   • Bank Payment Type -- select Computer Check.

   3. Click OK.

3. Review the resulting payment journal and make any necessary modifications.

4. Click Payments, Print Check.

5. 1. On the Gen. Journal Line tab, leave all fields as they are.

   2. On the Options tab, you must specify a Bank Account. If you have specified a Last Check No. on the Bank Account card, that number will display here.

   3. Click Print.

6. In the Payment Journal window, click Posting, Post.

To Create Manual Checks:

The process of creating manual checks allows you to write a check while maintaining accurate ledger entries in the program.

1. In the payment journal, specify the amount, payee, and other relevant information. Note that this process can be also be completed by using the Suggest Vendor Payments function, and selecting Manual Check as the Bank Payment Type.  

2. 1. Fill in the Batch Name field.

   2. Complete the Posting Date field.

   3. In the Document Type field, select Payment.

   4. In the Document No. field, enter an identifier for the payment.

   5. In the Account Type field, select Vendor.

   6. Select the proper vendor account.

   7. Complete the Amount field.

   8. In the Bal. Account Type field, select Bank Account.

   9. In the Bal. Account No. field, select the bank account on which the checks should be drawn.

   10. In the Bank Payment Type field, select Manual Check.

3. Click Posting, Post.

4. Write the check manually.

Related Topics

Voiding Checks

Viewing Check Ledger Entries

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