When you reverse (undo) an erroneous journal posting, the program creates and posts correcting entries with the same document number and posting date as the original entry. After reversing an entry, you must make the correct entry.
You can only reverse entries posted from a general journal line. And only reverse an entry once either alone or as part of a whole register. Once you have reversed a entry from a register, you can no longer reverse the whole register, but must reverse transaction per transaction.
You can reverse entries from the following windows: General Ledger Entries, Customer Ledger Entries, Vendor Ledger Entries, Bank Account Ledger Entries, FA Ledger Entries, Maintenance Ledger Entries and G/L Registers.
Open one of the following windows:
the General Ledger Entries window
the Customer Ledger Entries window
the Vendor Ledger Entries window
the Bank Account Ledger Entries window
the FA Ledger Entries window
the Maintenance Ledger Entries window
the G/L Registers window
Select the relevant entry and click Functions, Reverse Transactions. Or for the G/L Registers select the relevant register and click Functions, Reverse Register.
In the Description field, you can change the description by clicking F2 in the field.
Click Reversing, Reverse.
Click YES and then OK.
Before you can reverse an applied customer or vendor ledger entry, you must unapply the entry.
You can only reverse entries generated from a general journal line.
The program cannot reverse:
bank account ledger entries that are closed or linked to a check ledger entry.
VAT ledger entries that are closed.
journal ledger entries from an unbalanced transaction.
fixed assets ledger entries where the fixed asset has been sold.
fixed assets ledger entries, if the reversal results in a negative book value.
entries that have been date compressed.
Unapplying Applied Customer or Vendor Ledger Entries
Correcting with General Journals