You can use this batch job to help you calculate periodic depreciation.
The batch job calculates depreciation according to the conditions you define in the batch job. The FA Depreciation Book linked to the fixed assets defines the depreciation method, the starting date for depreciation and the fixed asset posting group used in the batch job. If the fixed assets included in the batch job are integrated with the general ledger (defined in the depreciation book used in the batch job), the program transfers the entries to the FA G/L journal. Otherwise, the batch job transfers the entries to the FA journal. You can then post the journal or adjust the entries before posting, if necessary.
You can define what is included in the batch job by setting filters. You can set additional fields on the Fixed Asset tab by clicking the Field field and then clicking the AssistButton that appears to the right of the field. You can also determine how the batch job is executed by filling in the fields on the Options tab. Fill in the fields as follows:
No.: Enter the numbers of the fixed assets to be included in the batch job. To see the existing fixed asset numbers, click the Filter field, then click the AssistButton that appears to the right.
FA Class Code: Enter the fixed asset class codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset class codes, click the Filter field, then click the AssistButton that appears to the right.
FA Subclass Code: Enter the fixed asset subclass codes that are assigned to the fixed assets to be included in the batch job. To see the existing fixed asset subclass codes, click the Filter field, then click the AssistButton that appears to the right.
Budgeted Asset: Enter Yes in this field if you want the batch job to calculate depreciation for budgeted assets only. If you do not want budgeted assets to be included in the batch job, enter No in this field.
Click the up-arrow at the lower left-hand corner of the window to see the result of the filters you have defined.
Depreciation Book: Click the AssistButton and click the depreciation book code for the depreciation book to be used in the batch job.
FA Posting Date: Enter the fixed asset posting date to be used in the batch job. The program uses this date as the ending date in the depreciation calculation. If depreciation has been posted to the asset previously, the fixed asset posting date on the last depreciation entry is used as the starting date in the depreciation calculation. If this is the first depreciation entry for the asset, the Depreciation Starting Date as defined in the FA Depreciation Books window is used as the starting date in the depreciation calculation.
Note that the program defines February 28th or February 29th (depending on whether it is a leap year), the 30th and the 31st (for the other months in the year) as the last day of the month. For example, if any of these dates were used in the last depreciation entry and you enter the first date of the next month in the FA Posting Date field in the batch job, the program will calculate depreciation for one day.
By using the fields below, you can specify the number of depreciation days the program will use to calculate depreciation.
Use Force No. of Days: Place a check mark in this field if you want the program to use the number of days, as specified in the field below, in the depreciation calculation.
Force No. of Days: Enter a number here if you want the program to use this number of days in the depreciation calculation. (You must also place a check mark in the field above.)
Posting Date: Enter the posting date to be used in the batch job. If you have activated the Use Same FA+G/L Posting Dates field in the Depreciation Book table, you can leave this field blank and just fill in the FA Posting Date field above. The posting date will be copied to the resulting journal lines.
Document No.: Leave this field blank if you have set up a numbering series for the fixed asset journal batch in the No. Series table and the journal is empty. The batch job automatically fills in the resulting journal lines with the next available number in the series.
Posting Description: Here you can enter a text that will accompany the journal entries that result from the batch job.
Insert Bal. Account: Place a check in the box if you want the batch job to automatically insert balancing account(s) in the resulting journal. The batch job uses the accounts you defined in the FA Posting Group table.
Click the OK button to start the batch job. If you do not want to run the batch job now, click Cancel to close the window.